DOCUMENT STORAGE

Once you've set up your account with us, just sit back and relax. We'll collect, store, retrieve and dispose of your archives and documents – just tell us what you need

 

You'll be surprised just how little it'll cost you.

And after the initial set up fee, we won't charge you another penny for collection - and there's no minimum requirement for our document storage facility: we'll collect 1 box or 1000 boxes, according to your needs.

 

storageboxes.jpgEach box is labelled with a bar code,  your unique customer code and box number, to maintain confidentiality, and assigned a unique shelf position in our secured warehouse. We use the industry - leading Oneil bar coding system to scan, monitor and track your archives, and we can check all file and box movement history through this system.

 

Our ISO 9001 quality management system means we follow strict procedures from start to finish to ensure your important documents are kept safe at every point in the collection, storage and retrieval chain.

 

To keep the volume of boxes in document storage managed so that you don’t store boxes long after their required retention period, we offer a destruction service, you can set reminders initially or just inform us once they are ready for disposal, we send out a consent form and once that is signed we destroy the relevant boxes( a certificate of secure destruction is then issued as with our other confidential waste services). This keeps your box numbers down saving unnecessary costs.

What if I want to destroy documents?

 

Our document storage facility is run on a closed basis, no visitors are permitted to enter our warehouses without a prior appointment.

 

We monitor the warehouse temperature and humidity on a daily basis, have regular PAT and circuit testing and a quarterly pest control check. Our CCTV can be monitored 24 hours a day and we reside on a gated estate (please ask for a full information document on our storage and security facilities).

 

You can rest assured that the contents of your files will remain confidential. To ensure that your documents are protected, all of our staff members wear branded uniforms, sign confidentiality agreements, and undergo the appropriate Criminal Records Bureau (CRB) checks.

 

Just remember, no document storage task is too big!

 

Get in touch today for expert advice.

 

Document Management Life Cycle
 
 

Unit 1, Civic Industrial Estate, Homefield Road, Haverhill CB9 8QP

Tel: 01440 714 100   Fax: 01440 714 010

 

©2008-2012 Stargrove Trading t/a Doxbond Cambridge

Registered Office: 7 Vicarage Close, Dullingham, Newmarket, Suffolk CB8 9XA

Company Reg: 2700582 VAT Reg: GB571385223 Registered in England & Wales

ISO 9001 Cert No. GB01128